Society of Women Artists


Exhibition Details



Society of Women Artists
Society of Women Artists 161st Open Exhibition (Members)


MEMBERS ONLY

The SWA seeks works of the highest standard within its specific field. The SWA continues to promote female artists and prides itself on the very diverse nature of the work shown during our Annual Open Exhibition from both our non-members and our members.

Entry Deadline: 12 May 2022 Midnight

Final Selection Completed
Please login to find out if you have been selected


Key Dates


Open For Entry: 24 Febuary 2022.
Entry Deadline: 12 May 2022, Midnight.
Selection Notification: 23rd May 2022.
Receiving Day for wall hanging works: 25th June, 10am - 5pm
Selection Days: Sunday, 26th June, 9.30am - 5pm
Notification of results of selection (ONLINE ONLY): 28th June,  SWA website
Collection of unaccepted/ANH work: 30th June, 10am - 5pm ONLY
Delivery of 3D work to the Mall:  Monday 5th September 10 am – 4 pm

Charity event (TBC): 6th September 

Private View: Wednesday 7th September, 10am to 5pm Charity event (TBC)  6pm to 10pm
Exhibition Open to the Public: 6th September (4pm until 6pm on the first day) then 10am to 5pm daily
Exhibition Closes: 11th September, closing time 1pm on Sunday
Collection of unsold work: Saturday, 17th September 10am - 5pm

 


Entry Pricing


Standard Prices.
Maximum Artwork Entries: 6
Free Entry - please check conditions in Entry Details and Information.


Exhibition Entry Information


Information below relates to Members who wish to enter the Exhibition. 

NB Terms and conditions can be found at the bottom of the page. Please read before submitting work.

Online Submission, Selection and Hand In

Submission Procedure - Submissions for selection to the 2022 exhibition will be open from the 24th Feb to the 12th May. This year you will only be able to apply digitally. You can do this via  https://societyofwomenartists.oess1.uk .NOTIFICATION OF FINAL RESULTS  To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 

Successfully selected works need to be delivered to the Mall Galleries, 17 Carlton House Terrace, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Members works that are digitally pre-selected ARE automatically accepted for the exhibition. We reserve the right to not hang works that are inadequately framed or that do not reflect the image supplied..

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.

Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. Please do read them prior to entering.

ALL 3D Artwork

For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th.

Exhibition Dates

  • Online Submission societyofwomenartists.oess1.uk: 24th February – 12th May at midnight

  • Artists Must Login to societyofwomenartists.oess1.uk to check Digital Results: 23rd May

  • Receiving Day for wall hanging works: 25th June, 10am - 5pm

  • Delivery of 3D work to the Mall:  Monday 5th September 10 am – 4 pm

  • Charity event (TBC): 6th September 

    Private View: Wednesday 7th September, 10am to 5pm Charity event (TBC)  6pm to 10pm

  • Exhibition Open to the Public: 6th September (4pm until 6pm on the first day) then 10am to 5pm daily

  • Exhibition Closes: 11th September, closing time 1pm on Sunday

  • Collection of unsold work: Saturday, 17th September 10am - 5pm

Categories of work

Categories of work which are acceptable: painting, pastels, drawing, mixed media, sculpture, in all media; engraving, lithography, and ceramics, glass and metal not of a utilitarian nature. 

Awards

We are delighted to announce we will have Awards and prizes this year and will announce them shortly as well as details from our wonderful sponsors. 

Young Artist 

Please ensure you add your DOB to signify that they are eligible for the Young Artists (18-35years) categories, there are specific Awards for this group.

 

GENERAL TERMS & CONDITIONS FOR SUBMITTING WORK FOR 2022 EXHIBITION

These conditions apply to all exhibitions administered by the Exhibition Administrators. The term ‘Exhibition Administrators’ means The Society of Women Artists Ltd.

1. Submission Procedure  Submissions for selection to the 2022 exhibition will be open from the 24th Feb to the 12th May. You will now only be able to apply digitally. You can do this via https://societyofwomenartists.oess1.uk .

NOTIFICATION OF DIGITAL RESULTS - To find out if you have been successful you will need to log back in to  https://societyofwomenartists.oess1.uk  on the 23rd May 2022. 
 

Successfully selected works need to be delivered to the Mall Galleries, along with a print out of your online submission form on an A4 sheet on the 25th of June. Please do not use staples or tape on this form because it must be photocopied during processing. N.B Non members works that are digitally pre-selected are not automatically accepted for the exhibition and will go though final selection. Please check the SWA website for final results on the 28th June 2022. Members Digital results are final. Non members work not selected must be picked up on the 30th June.

Submitting digitally enables artists to submit works for initial consideration without transport and framing costs.
Works delivered for selection must be exhibition ready, but with no fixings at all to the back because fixings damage other works when stacked. Details are available to you in our information and general terms on SWA website. Please do read them prior to entering.


ALL 3D Artwork
For 3D and Sculptural work, it is single stage digital submission/selection process only. Artists must go online for results to the digital selection and for final selection results. If successful, you will be contacted about bringing work in on the 5th.​

2. Imagery - The quality of the images up loaded are integral to work being selected because these are the images that will be used in the online Exhibition. Please ensure the images are sharp and cropped appropriately. Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images, please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + = The Royal Academy have produced an excellent guide to aid you with photography. This is a link to the video   https://summer.royalacademy.org.uk/Information/9       This is a PDF of the RA Guide How to Photograph your work 

3. Submission - Submission fees for non-members is £18 per work, irrespective of size or medium, to be paid at the time of submission. Young artists (age 18-35 years) is £9 per work and members enter free.

4. Number of works & Membership - Up to 6 works may be submitted but maximum of four works can be displayed. We are looking to select new Associate members (ASWA) or full members this years. So if you wish to be considered for either of these you must enter 6 artworks.

5. Frames, Presentation and Sizes All pictures must be securely framed. Frames should be stout enough to accept mirror plates (supplied and attached by the Mall galleries) at the back for hanging purposes. There should be no hanging hooks or any projections whatsoever from the back of the frames. This is to prevent damage to other works in stacking and also because mirror plates hold the work tight against the wall and projections could bend the frame and cause damage. Frames and mounts of unusual colour, size or design may prejudice the chance of hanging
    •    Metal frames are not admissible.
    •    Glazed works with unprotected glass edges are not admissible.
    •    Only newer forms of Non reflective glass are acceptable.
    •    Well presented box canvases are acceptable.
 Size - There will be a maximum submission size for paintings and sculpture this year of 200cm. All works will be judged by merit.         

6. NOTIFICATION OF RESULTS -  Non members work will go through digital selection. Successful entries will be handed in at 17 Carlton House Terrace, selection will then take place by a panel of judges for inclusion to the exhibition. Non members will be able to find out the results of final selection on the 28th June 2022. Non members work not selected will need to be collected from 17 Carlton House Terrace on the 30th June 2022. 

7. Sale Price & Commission - The price of works supplied by the artist should include the commission of 45% for non members and 40% for members. The SWA will be donating 5% of the sale price to the Charity Breast Cancer Now. All work must be for sale, except by prior consent from the SWA. Minimum Sale prices for works: £350, and £150 for etchings or lithography or drawings, £200 for 3D works. The aforementioned is applicable on commissioned work arranged through the Exhibition Administrators. Any sale effected by the Exhibition Administrators will have priority over a sale effected by the artist. Please note that artists liable to VAT are responsible for paying their own tax. 

8. VAT Registration for Artists Not Resident in the UK - Our open exhibition is open to artists in the UK, EU, and outside the EU. Artists who are not resident in the UK have a responsibility to register and for UK VAT with H.M. Revenue & Customs.  

  • Artists without a UK residence are classified as Non-Established Taxable Persons (NETPs) and must register with HMRC (HM Revenue + Customs) for a UK VAT number before they can exhibit artworks in our Online Exhibition. A valid UK VAT number is prefaced with the letters “GB” 

  • We will not accept VAT numbers from other countries

  • You must enter the retail price of your artwork when entering online and then can wait to see if your artwork is accepted before you register for a UK VAT number.

  • You must provide us with your UK VAT number before the exhibition. If you do not, we will not be able to enter your selected artwork(s) into the exhibition.

NB. An application for a VAT number should take around 30 working days, although the process may take longer, so make sure you allow enough time.

9. Etchings and Original Printmaking - Original unique printing is acceptable, Etchings must show their plate indentations. Commercially printed line work or photographically/digitally reproduced work printed with commercial machines (such as giclée work) is not admissible.

10.  Commercial carriers - can be used to deliver works to buyers where necessary, please see the list of trusted experienced carriers below. These are not part of the SWA and must be contacted and dealt with directly.

11.  Press Photographs - Unless otherwise stated in writing by the artist, works exhibited may be used for Press purposes in connection with the Exhibition.

12.  Copyright -  The Copyright of all works, other than commissioned work, remains the property of the artist. Any enquiries for copyright will be referred to the artist.

13.  Care of Works - The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work. The Society of Women Artists strongly advises artists to insure their own works.

14.  Sales of Work and Notification - All Work accepted and included must be exclusive to the SWA for the duration of the exhibition. If the work is sold through another platform or by the artists during the exhibition the SWA's commission will still be payable.  If work in the Exhibition has been sold, exhibitors will be notified by email as soon as possible.

15.  Invitations and flyers: Digital invitations or flyers and a press release will be emailed to all selected artists to forward to buyers, collectors, press and any other contacts they would like to see the exhibition. ​

16. The SWA reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions and the relevant rules. Works previously exhibited with the SWA are not eligible for entry.​

17. Care of Works The Exhibition Administrators will not be liable for any damage or loss of works sent for exhibition occurring
in the ordinary course of handling, whether such damage or loss is caused by the negligence of the Exhibition Administrators or their staff or otherwise. The Society of Women Artists strongly advises artists to insure their own works.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

  • The decision of the Selectors on all matters Is final and no correspondence will be entered into.

  • You understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

  • You authorise The Organisers to process, store, and utilise the data in your submission and agree that, if selected for exhibition, images of your work can be used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

  • All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

  • You have read and understood these terms and conditions and by submitting work accept and agree to observe all the Terms And Conditions therein.

​Our exhibition’s terms and conditions are in the process of being adjusted in accordance with further clarification of regulations affecting the role of exhibition organisers as agents in selling artists’ work.  The SWA reserves the right to amend the terms at any time.  Affected parties will be notified.

Online Selling Terms & Conditions
These conditions apply to all exhibitions administered by the Exhibition Administrators.
Online Purchase
On purchase the SWA will contact the artist and buyer to agree and confirm delivery method and costs (where not stated previously). As well as confirmation of framed or unframed work.
It is the buyers responsibility to pay any import or export duty, if required, both in relation to the UK or any other country.
It is the Artist's responsibility to determine whether VAT or other similar sales taxes on the sale to you apply and to collect, report and remit the correct tax, as applicable, to the appropriate tax authority.
Delivery
Where no postage costs are included additional costs for postage and packaging may be added to this price. These costs will be agreed between the buyer and the seller. The seller will be wholly responsible for safe delivery of the artwork.
The Exhibition Administrators will not be liable for any damage or loss of works when posting or delivering sold work.
Once the Buyer and Artists have agreed any additional costs the buyer will pay SWA. This agreement is a contract between the artist and the buyer.  The SWA, acting as agent, will hold the money until the buyer has received and accepted the artwork.
If the artwork is not accepted it is the buyer’s responsibility to ensure its safe return to the artist and to pay any costs incurred before any refund is initiated. 
Once the artwork has been accepted the SWA will pay the artist less the commission as set out in the entry terms and conditions.

CARRIERS

(The Society of Women Artists will not be responsible for damage to or non-delivery of works) Information on VAT and UK entry procedures may be obtained from HM Customs and Excise General Information Branch, New King’s Beam House, 22 Upper Ground, London SE1 9PJ. The companies below are ones used by the Mall Galleries and have an excellent reputation.

PICTURE POST ART

Tom Challoner, Pengarth, Dame Lane, Misson, 

Doncaster DN10 6EB. 

Tel: 01302 711011 

Mobile: 07833 450 788

info@picturepostcompany.co.uk

Contact Picture Post Art for any quotations, reservations, studio collections, appointments or any other information about their collection service.

Dave Allen,

South Hams Express Transport & Consultancy

72 Upper Manor Rd, Paignton TQ3 2TJ

Mob 0750 204 1139 Tel 01803 551368

Email dave.allen500@btinternet.com

Art Moves of Chelsea

Please contact for details. Tel/fax: 020 7352 7492,

artmoveschelsea@aol.com

Nick McNally

Mid Wales Freight

Mobile :  07866 731400

Email :  sales@midwalesfreight.co.uk

SME BUSINESS AWARDS 2019 - MID WALES FREIGHT

Transport Awards Courier Company of the Year 2019

Europe Award for Excellence in International Art Delivery Services 2019





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